IBAC

Isle of Bute Artists' Collective

Privacy notice

This privacy notice tells you what to expect us to do with your personal information.

Who we are

The Isle of Bute Artists Collective (IBAC) is a not-for-profit voluntary group of artists and makers living on, or with a strong connection to, the Isle of Bute. We collaborate with each other, organise events - including our annual Studio Trail - and present and sell our work at various venues.

Membership is through an application process and members have to satisfy certain criteria and follow certain aims and objectives. IBAC is managed by an annually elected committee.

IBAC can be contacted via email at admin@butestudiotrail.com

What information we collect, use, and why

Membership

We collect personal data about you, including your names, contact details, social media links, evidence of relevant activities and other information that you supply to us when applying for membership. The information you provide on application is seen by a group of committee members. We may share contact details of successful applicants among all members so as to enable communication within the group. Information provided by unsuccessful applicants is deleted when their application is processed.

When we ask you to provide the information described above, we will ask for your consent to collect and use it.

Publicity

We may collect images, addresses, contact details, descriptions of you and your work and other information that you supply in order to participate in the Studio Trail and other events, and this may be shared publicly to promote your work and the event. We may collect information, including images and contact details, from advertisers in our publicity material.

When we ask you to provide the information described above, we will ask for your consent to collect and use it.

Marketing

We may collect your contact details when you ask us to be informed of our public events and add your details to our mailing list.

Contract and commercial activity

We may collect and use your information, including contact details and bank payment details, in order to supply or pay you for services.

Lawful bases and data protection rights

Our lawful bases for the collection and use of your data:

Consent - we have permission from you after we gave you all the relevant information. All of your data protection rights may apply except the right to object. You have the right to withdraw your consent at any time.

Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability.

Contract - we have to collect or use the information so that we can enter into or carry out a contract with you. All your data rights may apply except the right to object.

You have the right to ask us for copies of your personal information, where we get it from and who we share it with. You have the right to ask us to correct or delete personal information that you think is inaccurate or incomplete, and you have the right to ask us to delete your personal information. You also have the right to ask us to limit how we use your personal information and to object to our use of your data in particular circumstances. You have the right to ask us to transfer the personal information you gave us to another organisation or yourself and, when we use consent as our lawful basis, you have the right to withdraw consent at any time.

If you make a request, we must respond within 1 month. Please use the contact address above.

Where we get personal information from

Directly from you or publicly available sources, including websites and social media, and suppliers and service providers.

How long we keep information

Contact details and other information supplied by members as part of the application process is kept for the year of membership. Contact details and other information supplied through unsuccessful membership applications is deleted when the application process is completed. Information supplied by you for publicity and marketing purposes may be kept for longer and may be available on our website and through our social media links. This also applies to advertisers' information. Information supplied to us to be added to a mailing list will be confirmed with you after a year and you will be asked if you wish to remain on our mailing list. Information for the purposes of contracts and commercial activities will be kept indefinitely to facilitate future activity and reporting to our membership.

Who we share information with

We share members information among ourselves and publicly through websites, social and other media. We do not share information related to service supplier contracts and commercial activity unless it is publicly available. We do not share the information on our mailing list with third parties or with others on the list.

How to complain

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO at the following address:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire 
SK9 5AF
Helpline number: 0303 123 1113
Website: https://www.ico.org.uk/make-a-complaint

Last updated: 24 October 2024