Stockists

General Data Protection Regulations Policy Isle of Bute Artist Collective

2023/24

This notice is for all members, operational partners and followers of Isle of Bute Artist Collective (IBAC).

It applies to the processing of your personal data by IBAC.

The appointed data controller for IBAC is Alison Clark who can be contacted by using the email address admin@butestudiotrail.com.

We are a small, voluntary, not-for-profit organisation. The only people who have access to data provided by members, advertisers and sponsors attend/support the IBAC committee. The only people who have access to data provided by supporters and followers of IBAC (members of the general public) are the data controller and chair. Information held on members can be shared with other members only after express permission from members, with the option to opt out.

The only personal information that will be stored on artists and makers is that provided as part of the IBAC application process, data that is printed for public use in our brochure/on our website and data required to take part in exhibitions/associated activities arranged by IBAC. Please note that some committee members may retain written records where these are required to organise the IBAC Open Studio Trail and associated activities. Your data will be used to enable individuals on the committee to communicate directly with IBAC members.

Data stored on advertisers and sponsors will relate only to the agreement and development of adverts/funding.

Data stored on supporters and followers will only include information provided by supporters and followers for the purpose of staying in touch with IBAC activities/receipt of prizes etc. We do not use encryption (excepting the storage and sharing of information via our website – see information on our website hosting platform Wix.com, attached to this policy), but the chair and data controller only use technology that is password protected. Where supporters and followers provide written contact information, this will be stored and then destroyed when no longer relevant to any IBAC activity.

NO INFORMATION PROVIDED BY ANYONE WILL BE SHARED WITH A THIRD PARTY WITHOUT SPECIFIC PERMISSION UNLESS IT IS REQUIRED FOR THE ORGANISATION OF AN IBAC ACTIVITY (eg artists’ information to galleries or venue providers during group exhibitions and events).

Data will only be stored and processed when it is reasonably required for the organisation and success of the IBAC Open Studio Trail/associated events organised by IBAC in any current or subsequent year.

You can request for any personal data held on you to be deleted/destroyed at any time. Please do this by emailing admin@butestudiotrail.com.

This policy will be reviewed annually with any changes in legislation being taken into account.

Date of next review – January 2024

This Privacy Policy outlines the practices of this website by Isle of Bute Artists’ Collective (‘IBAC’) with regard to our communications with you and by using this website, butestudiotrail.com (the ‘Website’) you accept and consent to the terms of this Privacy Policy.

We comply fully with GDPR and set out below what contact we are likely to have with you, the data we collect from you, when that data is collected, how it is used, where it is stored and which third parties have access to that data.

Website Hosting

Our Website is hosted on the Wix.com platform. Wix.com provides us with the online platform that allows us to communicate with you. Your data may be stored through Wix.com’s data storage, databases and the general Wix.com applications. They store your data on secure servers behind a firewall.

Wix uses cookies for important reasons, such as:

To provide a great experience for your visitors and customers.
To identify your registered members (users who registered to your site).
To monitor and analyze the performance, operation and effectiveness of Wix's platform.
To ensure our platform is secure and safe to use.

Good sources of information about cookies can be found on All About Cookies.

The following links explain how to access cookie settings in various browsers:

To opt out of being tracked by Google Analytics across all websites, visit this link: http://tools.google.com/dlpage/gaoptout.

Contact Form submitted from the Website

We treat this as a legitimate interest. Your name, email address and message will be stored on our website Contacts List held by Wix. We receive notification of that contact and will reply to you by email – these are stored on our mail server Gmail and are deleted after 2 years, or earlier if a deletion request is made by you by emailing us at admin@butestudiotrail.com .

Mailing List

Subscription to our mailing list requires your explicit consent. When you join our mailing list, your name and email address are held on our website Contacts List held by Wix. You will only ever receive the information you have consented to. You will be able to unsubscribe from this mailing list at any time by either clicking the ‘unsubscribe’ button at the bottom of our emails or by sending a direct written request to us at admin@butestudiotrail.com.

Any direct emails to us are held on our company mail server Gmail and on our Wix website and are deleted after 2 years, or earlier if a deletion request is made by you.

We take your privacy and the processing of your information very seriously and DO NO and will NEVER sell your details to third parties. Our third party partners i.e. Wix and Gmail fully comply with the GDPR regulations and you can read their privacy policies by clicking on their names above.

We use your information to improve platform, prevent or detect fraud or abuses of our website and enable third parties to carry out technical, logistical or other functions on our behalf. You can choose not to provide certain information.

Information about our site visitors is an important part of our organisation and we are not in the business of selling it to others. We will preserve your information in accordance with data protection legislation.

We reserve the right to modify this privacy policy at any time, so please review it frequently. Changes and clarifications will take effect immediately upon their posting on the website. If we make material changes to this policy, we will notify you here that it has been updated, so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we use and/or disclose it.

Should you require to contact us please do so via the Website or on the dedicated email address admin@butestudiotrail.com. Postal communication is discouraged but if required please notify us on the aforementioned dedicated email address or via the Website and we will supply you with a contact postal address.